• Get office space
• Communicate to employees
• Identify major tenant improvement needs
• Set budget
• Choose the move day
• Obtain necessary permits
• Start contracting for major tenant improvements
• Order new phone and fax numbers

3-6 MONTHS BEFORE MOVING

• Design office space
• Order chairs, desks and furniture
• Hire movers
• Evaluate server and networking needs
• Order change of address labels for notification
• Order new address labels for existing stationary, marketing materials
• Order signs for new location
• Identify phone system requirements for new location
• Order phone lines and Internet access
• Order phone forwarding
• Arrange internal/external maintenance service
• Arrange for trash disposal
• Set up cleaning service

1-3 MONTHS BEFORE MOVING

• Get insurance quote for new space
• Arrange for copier move or buy new equipment
• Order security system
• Order keys, access cards
• Arrange for beverage service
• Send change of address to all vendors
• Send change of address to all customers
• Send change of address to all subscriptions
• Notify all lessors of equipment
• Order checks with new address
• Order long-distance service
• Transfer 800 numbers or order new numbers
• Sell old equipment, furniture
• Install phone lines and system
• Assign new phone numbers, extensions
• Order new stationary, forms and business cards
• Clean new office, make repairs if needed
• Identify closest overnight drop-off boxes
• Inventory existing computers and furniture by room
• Order dumpster for purging
• Purge old, obsolete materials
• Create new office extension directory
• Create new office layout map
• Create new fax cover sheet
• Create driving instructions
• Get new shipping labels
• Notify post office of change of address
• Update Web site
• Add note inside mailbox about change of address, move
• Obtain moving crates/cartons
• Back up computers
• Take down systems furniture
• Pack up desks, personal spaces
• Pack up common areas
• Store property that will not be moved
• Tag furniture to be moved
• Tag all wall items and move to central location
• Install systems furniture
• Distribute new keys, cards
• Collect old keys, cards
• Empty and clean refrigerator
• Code new office space on a map for movers

MOVING DAY

• Post coded signs in new office for movers
• Protect main movers paths

POST MOVE

• Get office art
• Visit old office to pick up mail
• Schedule phone training
• Schedule security training